This policy will be continuously assessed against changes in regulation, business practices and our clients’ needs so please check this page occasionally to ensure that you’re happy with any changes.
Keeping your data safe
Who are we?
Chocolate Films is an independent video production company. `We use our profits to offer disadvantaged people the opportunity to engage with filmmaking. We are a social enterprise that regularly seeks grant funding to enable us to offer a range of filmmaking workshops to young people and vulnerable adults. At Chocolate Films we produce videos for clients and partner with organisations to make video content for broadcast, online, exhibition and for social media purposes and similar and other similar purposes. When engaging with people on our filmmaking workshops we enable participants to create their own content supported, trained and encouraged by our professional facilitators.
This policy applies to any personal information handled by Chocolate Films Commercial Production, Chocolate Films Workshops and Chocolate Films Ltd, collectively Chocolate Films. The websites produced and operated by us are chocolatefilms.com, chocolatefilmsworkshops.co.uk and 1000londoners.com.
Who’s in control?
Chocolate Films asks for contributors and participants consent for all services we provide. When working with contributors and participants to produce films we ask for consent to be freely given, specific, informed and unambiguous. Each individual must provide “clear affirmative action” that they consent to the video content, materials being created for the specific purpose. Chocolate Films will expressly obtain active consent from an individual that the footage is to be used for each specific purpose. Further, at the time of obtaining consent, Chocolate Films will explain to individuals that they are able to withdraw consent at any time but also that this would not render processing on the basis of consent prior to withdrawal to be unlawful. Individuals must also be able to easily and freely withdraw consent at any time and use their right to be forgotten. If consent is withdrawn, Chocolate Films will be able to provide a legitimate interest statement for its own requirements for Chocolate Films led projects eg. 1000 Londoners. For all client-led projects, commissions and corporate work where Chocolate Films Workshops, Chocolate Films Commercial Productions and Chocolate Films is being paid to create a film for another party/client/ business we ask that clients offer a legitimate interest statement to Chocolate Films on request. In this respect, the legitimate interest is held by our client the onus will be on our client to offer transparency and action to participants and contributors associated with the films we make for this purpose. Clients will offer Chocolate Films an indemnity for this purpose.
Legitimate Interest for Businesses
When providing services to a client, Chocolate Films will ask that they require the necessary consent and offer all and every needed indemnity and protection to Chocolate Films in respect to all contributors, participants and subjects , in the instance where consent is subsequently withdrawn from the individual.
The client/commissioner of Chocolate Films will have lawful ground for processing of a business having a “legitimate interest” in the video content even when individuals might withdraw their consent. Chocolate Films will rely on the onus for the legitimate interest to be solely with the business/ client/ commissioner that employs, instructs/partners with Chocolate Films. For all purposes aforementioned, Chocolate Films will have a legitimate interest in the video content created as they have been expressly commissioned to create this content for the business or client.
On commission of work, Chocolate Films will confirm that the business/client/commissioner commissioning Chocolate Films for any and all of its services have a “legitimate interest” in continuing to process personal data.
For Chocolate Films led productions, projects and work Chocolate Films, Chocolate Films Commercial Production and Chocolate Films Workshops for any and all of its services have a “legitimate interest” in continuing to process personal data where:
i) there is a real business interest being pursued in continuing to process the personal data;
ii) the processing is absolutely necessary in order for the business to pursue that interest (i.e. the interest cannot be pursued in another way which is proportionate); and